HR Administration

Sticky Notes Management

Sticky Notes help HR/Payroll users in tracking important notes/comments that require further follow-up. By creating a Sticky Note, the HR/Payroll user will ensure that whenever he/she logs in, the Note will appear and Alert the right people so that no information can get lost. A Sticky Note ‘sticks’ on the Employee Record until it is Deleted, or it can be Saved for future reference. Sticky Notes can be shared with other Users and Emailed and will automatically pop up for the right person when he/she logs in. Notes can be highlighted in different colors and prioritized, as well as setup with their own Reminder-function in a number of specific days.

HR Actions Management

Interact HRMS is an HR Action driven application where specific Personnel or HR Actions can be initiated by the HR Department or requested by Managers and Supervisors and this will then automatically trigger a workflow which will assign Tasks to specific users who may need to Review or Approve certain steps in the process of the Personnel/HR Action. Scanned Documents can be attached and Alerts can be sent automatically to ensure that everything is followed up correctly.

Disciplinary Actions Management

Disciplinary Actions management allows you to define a list of Infractions/Violations of Policy which will be linked with a user-defined list of Severity Levels. The process starts with a Report of Infraction which can then be assigned to an Employee for further Investigation and finally the outcome of the Investigation will be documented together with the resulting Disciplinary Action which will be saved on the Unified Employee Electronic Record.

Policy Publishing

Policy Publishing allows the Company to define Company Policies and publish them to their Employees based on the applicability of the Policy to a particular Employee Group, Job Category, Job Class or Job Group. Employees can read the Policy through their Self-Service and acknowledge that they have read the Policy. HR Dept can run reports on who has and who has not yet acknowledged reading a new Policy.

Passport and Visa Tracking

Passport and Visa Tracking allows you to define the types of Passports and Visas which you need to track for your staff. Run reports and receive alerts regarding expiry of these documents, keep a scanned copy on file of each document and allow Employees to apply for Exit/Entry visas in countries where this is applicable.

 

Housing and Accommodation

For companies who provide Staff Accommodation or Corporate Housing, this application ensures that the Company can keep track of all Housing Units available and who is assigned to each Housing unit. You can keep track of the Lease, Landlord, cost and amenities in the housing unit. You can run reports on who is currently assigned, when the Lease will expire, and process requests for changes in Housing Assignment.

Travel Management

Travel Management allows the user to request for a Ticket to be issued along with a Leave Request or Business Trip Request. It also allows for Travel Approval Requests to be processed which include cost estimates for Travel, Accommodation and Car Rental.

Employee Asset Management

Asset Management allows you to define Asset Types and Asset Items, e.g. Laptop, Cell Phone, etc., and assign them to Employees so when an Employee leaves, there is a clear record of what assets need to be returned. It also allows Employees to request Assets and Return them using Self-Service.

Parking Space Planning & Management

Parking Space Management allows you to define all the parking spaces which are available to your employees, track the cost and location of each parking space and enable HR and Facilities departments to plan availability of Parking Spaces for new employees. The system also allows employees and managers to request changes to their assigned Parking Spaces and depending on the policy the application will allow you to automatically deduct parking fees from the employee’s payroll for premium parking or other parking privileges.

Office Space Planning & Management

Office Space Management allows the company to plan for office space required based on its manpower planning. You can define any number and type of office spaces, closed office, desk/cubicle, meeting room, training room, etc., and you can allow employees to request/book office space, managers to approve it and you will be able to track all the details and be sure that whenever new employees are hired there is always an office space available for them.

HR Risk Management

HR Risk Management is designed to allow the organization to identify and assess any type of risk, risk sources and the business impact if a specific risk materializes. Risks can be associated with employees, jobs and organization units and for each identified risk, an assessment can be conducted by risk officers. Risk assessments can then lead to risk mitigation plans which will be documented and the risk officers can define the Extended Composite Risk Index = Risk Consequence x Probability of Occurrence x Business Impact Consequence. Risk Mitigation Plans will allow you to define the actions to be taken to mitigate the risk and assign the responsibility for each action to an employee. Risk mitigation plans can then be reviewed periodically with all information tracked in the system, reports, alerts and workflow will be available for each process and all users can take part of the risk management process through their self-service pages.

Health & Safety Management

Interact HRMS allows the user to define the general HSE Classification to be followed when tracking Injuries and Illnesses on the Job. Once this Classification has been chosen, specific Injuries and Types of Illnesses can be defined so they will be part of the standard reporting mechanism required to support HSE management in the Organization. When a work-related Injury or Illness occurs, this can be recorded on the Employee’s record, the record can be reviewed and approved by various authorized individuals, and finally kept in the Employee Electronic Record. The Injury Log will contain information on the specific Accident that occurred which caused the Injury, the Treatment which took place as a result of the Injury and the Details of the circumstances under which the Injury or Illness was sustained. By using specific user-defined codes tor tracking Illnesses and Injuries and relying on standardized terminology, the Employer will be able to easily analyze and create reports to understand trends and underlying causes of Injuries and Illnesses in order to have the data available to act and prevent them from occurring.

Letters & Certificates Management

Letters and Certificates Management lets you define any number and type of Letters and Certificates which can be generated automatically upon request or based on a Workflow event which will trigger the Letter or Certificate. Using the user-defined Templates, the specific data relevant to the Employee will automatically be pulled from the Database and merged with the Template to create the specific Letter or Certificate that is relevant for the Employee. Letters and Certificates can be requested by Employees through Self-Service and approved by Supervisor after which they are generated based on HR approval.

Supervisors & Managers Management

Since Supervisors and Managers play a very peculiar role in the HRMS system, any changes in Supervisors or Managers need to be managed carefully. This can be done using the Supervisors and Managers modules which lets you define all the reporting relationships, handle termination of Supervisors or Managers and reassigning of their Subordinates, or manage a specific Subordinate Transfer Request. All Workflow processes and reporting related HR processes will automatically be rerouted to the new Supervisor as of the Effective Date of the new Reporting Relationship.

Suggestion and Idea Box

The Suggestion and Idea box allows employees to submit suggestions and ideas on any topic using their employee self service pages. Any ideas submitted will include topic, detailed description, business impact, source of the idea (individual or group), cost of implementation and time frame of implementation. Ideas can then be routed for review by review committees and those which are chosen for implementation can be selected as such and the employee who submitted can be setup to receive a reward. Rewards can be linked directly to Payroll so a monetary reward can automatically be included in the next pay run without any manual entry by the Payroll Officer if the reward was approved.

Offboarding Management

End of Employment Planning or Offboarding, is a comprehensive module to manage the process of Ending an Employee or Contractor’s Employment or Contract. End of Employment Planning allows the user to create plans for Employees or Contractors whose Employment/Contract with the Employer will be Ending. In order to make the transition smooth, Employers will be able to create End of Employment Plans which will manage all the End of Employment Activities and allow for the creation of an End of Employment Activity Checklist, the management of Exit Interviews and the scheduling and management of Handover Activities. There are no limits in terms of type and number of End of Employment Activities which can be created as part of the End of Employment Checklist, or the number and types of activities which can be defined to manage the Handover process. Employees and all actors involved in the Exit Interviews, Handover of Project Activities and other End of Employment Activities will be notified through Email Alerts and can view their pending Activities through Self Service. Exit Interviews can be custom-built with specific Questions and Question Groups which can be responded to through Self-Service.